How do we respond to customers who call us for support we don't offer?


9

We sell a mix of products, some paid, some free. Our brands for these products are completely separate, and on the websites for the free product we don't give out our phone number (and direct people elsewhere to get help).

However, occasionally people still figure out our phone number.

While I love our customers and I definitely want to hear from them, we just don't have the resources to respond to phone calls for our free product (there is no paid version of this free product). I'm just not sure how to convey this to them at the moment they have a problem.

Also, we always answer the phone when people call, so there's no complicated phone tree to deal with.

Customer Support

asked Aug 31 '12 at 03:37
Blank
Michael Pryor
2,235 points
  • Michael - Is there a paid version of the free product? – Jim Galley 4 years ago
  • Have you considered offering paid support for the free product? – Chris Fulmer 4 years ago
Add Comment

5 Answers


7

Just respond honestly:

"I'm sorry but that is a free product and we do not offer any support for it. Please refer to the online help file, or upgrade to our paid product XXX."

answered Aug 31 '12 at 06:16
Blank
Gary E
12,510 points

4

Assuming you're a business, listen to what your users are asking for, and figure out if there's a viable way of providing it. Perhaps those customers would be willing to pay for a supported version of the product, or just the support itself.

If you choose not to do this, be ridiculously transparent about it and let the community provide its own support.

answered Sep 2 '12 at 06:22
Blank
Nick Stevens
4,436 points
Add Comment

4

Since it is a recurrent question, you should have a already prepared response. I would just choose one of the following two:

a) Thank you very much for your call. I really appreciate the effort you have made to reach us. Unfortunately free-product-name does not have any kind of direct support and we have decided it will not have it in a foreseable future. [Now that the information is given, you can chat or discuss any other matter with the customer]

b) Thank you for calling. Right now free-product-name does not have the kind of direct support you are asking for, but we are making an in-deep analysis on whether it would be profitable to give the kind of servide you are asking for. [From here on you can ask questions to help you in the analysis OR you can tell the amount of money that such a service would be offered for].

IMHO the most important part of answering this kind of calls is to do it without hesitation and using the least possible amount of time and energy. Make a decision beforehand (essay your speech if you have to) and tell the customer straightforward which is the situation.

answered Sep 5 '12 at 04:22
Blank
Borja Bolilla
61 points

3

If people are only occasionally getting through, I'd err on the side of generosity. Say, "I'm afraid we don't offer support on {xyz} which is a free product, but let me see if I can help you out..." It's always valuable to engage with users, so while it's manageable look at it as an investment in marketing.

But shouldn't you be thinking about the signal you're getting? The fact that the free product is encouraging people to reach out to you even though that means some detective work on their part must tell you something. Maybe it's telling you that you need to divest the product. Or maybe it's telling you that there's an opportunity to build on it. Or maybe it's telling you that in this case you may have misjudged the balance between cost and value. I'd want to spend time figuring this out before I made any changes to customer support policy and practice.

answered Sep 5 '12 at 20:30
Blank
Jeremy Parsons
5,187 points

1

Why not setup some resources to use this opportunity to convince your free users to upgrade?

Set up a phone call with your free customer at a time convenient to you. Help them out and tell them that you're helping them because they ended up calling you (so why not), and brief them that this is the kind of help they would actually benefit from if they upgraded to the package with support.

Though, this strategy depends on the time and expertise required to provide support. Depends on the nature of business. I wouldn't let a customer calling me go unconvinced. I would help them for as long as I can. For something very specifically technical, I would ask them to upgrade beforehand.

answered Sep 5 '12 at 19:13
Blank
Gurpartap Singh
111 points
  • Thanks for the answer, but there is no upgrade. The product is free! There isn't anything to pay for. – Michael Pryor 4 years ago
  • Ah. Tell them about the paid brand? – Gurpartap Singh 4 years ago
Add Comment

Your Answer

  • Bold
  • Italic
  • • Bullets
  • 1. Numbers
  • Quote
Not the answer you're looking for? Ask your own question or browse other questions in these topics:

Customer Support