Simple Document Management System


I'm looking for a simple document management system we can host on a corporate network. We should be able to upload files and organize them, and have the ability to access a file by a direct (intranet) URL (possibly with a login required).

Preferably open source on Linux, but Windows is also an option.

Financial Operations Document Management

asked Apr 12 '11 at 04:11
Cade Roux
196 points
Get up to $750K in working capital to finance your business: Clarify Capital Business Loans
  • I realize that there are already a bunch of answers here, but wouldn't this question more appropriately be posed at Server Fault or Webmasters? – Kenneth Vogt 13 years ago
  • SuperUser? ServerFault seems more like it is for server and enterprise software issues. – Alphadogg 13 years ago
  • I posted here at OnStartups because it is business-operations-related, for a company which isn't a startup but for whom this area isn't quite up to an enterprisey level yet. – Cade Roux 13 years ago

8 Answers


If you have a Windows 2003 or 2008 server, you have free Sharepoint (either WSS [2003] or Foundation [2008]) and it has Document Libraries, which is document management. It will also index the documents for search purposes.

answered Apr 12 '11 at 05:33
1,149 points


Try a free and open source CMS. Not only do you get to host files on your network, you'll also be able to collaborate, discuss, etc. Daisy is a good example of a free and open source CMS. There will be many others.

answered Apr 29 '11 at 00:51
21 points


Why not google docs? not sure about direct URL access, but it works great for me and my remote team.

answered Apr 12 '11 at 04:36
Ron M.
4,224 points
  • This needs to be on an internal network. – Cade Roux 13 years ago
  • You can sign up for Google Apps and they are private, or do you mean they need to physicaly be on an Intranet? – Nick 13 years ago


I would suggest dropbox.

With dropbox, you can share folders as you like and make files public (accessible by URL). The best part is that if you install it in a PC, laptop, smartphone, everything will be synchronized, so you have everything you need wherever you are. When you install it, it will look like any other folder in your desktop, just create, edit, delete files in the folder and dropbox will synch immediately in all your computers/devices.

You can also access your files in dropbox site, just login and everything is there. You can also undelete files if needed.

There is a free version (2 GByte) and paid versions (50 and 100 Gbytes).

answered Apr 13 '11 at 17:28
364 points
  • I use dropbox extensively for my own consultancy, this needs to be on an internal network of a client. – Cade Roux 13 years ago


I would recommend Microsoft SharePoint, it's very useful for storing data and allowing collaborative efforts on projects. Also allowing for only certain individuals to access files with security log in. I got a quote for sharepoint document management and also found them to be a great research resource.

answered Jul 19 '11 at 00:34
Dylan Mazeika
11 points


Perhaps you may want to look at GroupDocs which offers an online documents management suite each for Upload, View, Compare, Assemble, Annotate documents and get them signed digitally.

answered Jun 18 '12 at 17:30
Usman Sarfraz
1,326 points


I've been using Gladinet, and it is AWESOME. Highly recommend.

answered Apr 29 '11 at 06:18
1,171 points


I recommend Nuxeo.

It's open source, supports workflow, integrates with OpenOffice, has plugins for browsers that makes desktop integration very simple, plus it has some other very nice features. Check their website to learn more about it.

answered Apr 13 '11 at 02:33
Fernando Martins
798 points

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